Form W-2 Wage and Tax Statement closeup
Form W-2 Wage and Tax Statement closeup

Getting things online can save you a lot of time and effort. The problem is that repeatedly government systems tend to lag. The IRS is catching up and now you can easily obtain your W2 online, print it off, and file your taxes.

If you can get your W2 form sooner that means you can do your taxes right away and from anywhere. Which means you’ll get your refund quicker! The purpose of this guide is to show you how you can find your W2 form online as soon as it is sent out from your employer.

Does Your Employer Make the W2 Available?

The first step is to make sure you’re working for an employer that makes their W2 forms available online. This is far more common than it used to be. If they’re still sending you the form in the mail, it’s time to ask them to make their W2 form available online. Tell them about all the benefits to be had from doing this, for both you and them.

If they don’t want to do that you should ask them to scan the form and email it to you.

Where is it?

If you’re sure that your employer has made the form available to download, you need to find out where it is. You might have to approach the payroll company if you work for a major corporation. This is a secure personal document so be prepared to enter some personal information to gain access. In most cases, you won’t need much more than your social security number.

Many employers will have implemented at least a few security features to protect you.

Be Prepared to Wait

Remember that companies have a deadline of January 31st to submit W2 forms to their employees. Despite the fact, the tax season starts slightly earlier than this, be prepared to have to wait to file your tax return. This can be frustrating, but the company isn’t doing anything illegal by waiting.

After you’ve found the form you should save a copy to your computer or mobile device. This will save you if the form happens to disappear later, or you run into problems accessing an Internet connection.

It’s better to be safe than sorry!

Keep the Copy

Auditing is always a risk. If the IRS decides to audit you, you’ll have to drag out the various forms you’ve submitted over the years. You’re required by law to keep the W2 form for at least seven years. This will be used to verify what you earned, what you paid, and whether the IRS has correctly refunded you.

You might even need to use one of these forms to prove your employment history or as part of a mortgage application. An easy digital copy downloaded from online will make it easy for you to supply the necessary information.After seven years, you should dispose of any digital copies you have securely.

Why should you download this form? It’s faster, better for the environment, and it helps simplify the tax filing process.